February – Headings and Font Month for Blackboard Ally - FOR WINDOWS COMPUTERS: The College at Brockport

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February – Headings and Font Month for Blackboard Ally - FOR WINDOWS COMPUTERS

Blackboard’s Ally is active with red, orange and green gauges. If some of the errors indicate MS Word documents do not have headings and problem fonts/links, it’s an easy fix. See how to improve scores.

Heading Structure

1. Make sure you are on the Home tab.

2. Highlight the text that you would like to make into a heading.

3. In the Styles pane, select the heading level you would like to apply to the text.

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Things to consider when creating heading structure:

• The heading structure should outline the document. For example, the document title would be Heading 1, individual sections would be Heading 2, subsections would be Heading 3, etc.

• You may change the appearance of the headings by right-clicking a particular heading style in the Styles pane (Heading 1, for example) and selecting “Modify….”

• You may not see all six headings if you have not used them before. To make them visible, open the Styles Pane by selecting Alt+ Ctrl+Shift+S. Then open Manage Styles (the third icon at the bottom of the Styles window). In the Recommended tab, locate the section titled “Set whether style shows when viewing recommended styles” and select “Show.” The “Hide Until Used’ text should disappear next to that heading.

• Select “Only in this document” or “New documents based on this template” and then select OK.

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Self-Describing Links

1. Highlight the text you would like to make into a descriptive link.

2. Right-click the text or go to the Insert tab and select Hyperlink.

3. Type or paste the URL in the Address field.

4. Select OK.

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Things to consider when providing self-describing links:

• The link text should describe where the user will be taken. For example: “Read the DCMP captioning key” rather than “Click here to read the DCMP captioning key.”

• If you wish to include the URL for users who may print the document, place the URL in parenthesis next to the self-describing link, right-click the URL or use the keyboard shortcut Shift+F10, select Hyperlink, then Remove Hyperlink. Example: DCMP captioning key (http://www.captioningkey.org/quality_captioning.html)

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Accessible Lists

1. Make sure you are on the Home tab.

2. Write out the items that will be in your list (one per line) and then highlight/select all of them.

3. Select either the Numbering (ordered list), Bullets (unordered list) or MultiLevel List from the Paragraph pane.

4. Use the drop down arrow to select the desired list style from each list’s respective Bullet Library.

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Things to consider when providing accessible lists:

• Word often predicts when you are building a list and starts doing the work for you. Let Word do this to ensure that your list is accessible.

• Use lists in lieu of tables whenever possible.

• If your information is better suited to tables, create the table, but be sure to include Table Headers in your table. To do this, highlight the first row in your table containing the name of each column, then go to Table Tools, Layout, and select Repeat Header Rows so it’s highlighted.

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The following are other important accessibility principles to keep in mind:

• Ensure that font size is sufficient, around 11 – 12 points or more.

• Provide sufficient contrast between text and background color. Use the Paciello Group’s Colour Contrast Analyser to check this contrast.

• Do not use color alone to convey information.


Links:

Contact:

CourseDesign@Brockport.edu

LITS

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