February – Headings and Font Month for Blackboard Ally - FOR MACINTOSH COMPUTERS: The College at Brockport

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February – Headings and Font Month for Blackboard Ally - FOR MACINTOSH COMPUTERS

Blackboard’s Ally is active with red, orange and green gauges. If some of the errors indicate MS Word documents do not have headings and problem fonts/links, it’s an easy fix. See how to improve scores.

Heading Structure

1. Make sure you are on the Home tab.

2. Highlight the text that will be made into a heading.

3. In the Styles pane, select the heading level you would like to apply to the text. The Styles Pane provides H1 – H6.


Things to consider when creating heading structure:

• The heading structure should outline the document. For example, the document title would be Heading 1, individual sections would be Heading 2, subsections would be Heading 3, etc.

• You may change the appearance of the headings by selecting a particular heading using two fingers on the trackpad, then selecting Modify.... You can also go to the Format menu, select Styles, then Modify.

• You may not see all six headings if you have not used them. To make them visible, open the Styles Pane and select All Styles in the List menu. Locate the six headings in the Apply a style window.



Self-Describing Links

1. Highlight the text you would like to make into a descriptive link.

2. Click with two fingers on the trackpad or go to the Insert tab and select Hyperlink.

3. Select the Web Page of File tab.

4. Type or paste a URL in the Address field.

5. Select OK.


Things to consider when providing self-describing links:

• The link text should describe where the user will be taken. For example: “Read the DCMP captioning key” rather than “Click here to read the DCMP captioning key.”

• If you wish to include the URL for users who may print the document, place the URL in parenthesis next to the self-describing link, right-click or use two fingers to open the drop down menu, select Hyperlink, then Remove Hyperlink. Example: DCMP captioning key (http://www.captioningkey.org/quality_captioning.html)



Accessible Lists

1. Make sure that you are on the Home tab.

2. Write out the items you would like to make into a list (one per line) and then highlight/select all of them.

3. Select either the Numbering (ordered list), Bullets (unordered list) or MultiLevel List.

4. Use the drop down arrow to select the desired list style from each list’s respective Bullet Library.


Things to consider when providing accessible lists:

• Word often predicts when you are building a list. Let Word do the work to ensure that your list is accessible.

• Use lists in lieu of tables whenever possible.

• If your information is better suited to tables, create the table, but be sure to include Table Headers in your table. To do this, highlight the first row in your table containing the name of each column, then to Table Tools, Layout, and select Repeat Header Rows so it’s highlighted.



The following are other important accessibility principles to keep in mind:

• Ensure that font size is sufficient, around 11 – 12 points or more.

• Provide sufficient contrast between text and background color. Use the WebAIM Color Contrast Checker to check this contrast.

• Do not use color alone to convey information.





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