Secretary 1 - School of Arts & Sciences — Employment Opportunity: The College at Brockport

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Secretary 1 - School of Arts & Sciences — Employment Opportunity

School of Arts and Science Secretary 1, SG-11 8-4, Monday - Friday Full-Time, Contingent/Perm Line #00224

Eligible applicants must meet the minimum requirements listed below.

Salary: $41,130

Position Summary

Provides administrative support to Associate and Assistant Dean of the School to include, but not limited to:

Essential Functions

Daily operation of the office such as opens, reviews, sorts and distributes the mail. Schedules meetings and maintains calendar. Makes travel arrangements and prepares travel vouchers.

Answers the telephone, responds to questions concerning policy or procedures and refers calls to appropriate staff member for very technical information.

Coordinates communication between School and department chairperson, faculty, staff, administrators and students.  Reviews incoming correspondence and reports to determine their significance. Makes recommendations to Associate and Assistant Dean or refers to appropriate person for reply. Processes correspondence to newly accepted students and Dean’s list letters.

Gathers data relevant to complex or unusual inquiries in order to provide a basis for a reply or a decision and/or drafts the reply. Prepares response to routine correspondence and submits to staff for review.

Assists with scheduling and staffing of School events and meetings (prepares materials as needed, takes notes and prepares meeting minutes).

Assists with record keeping for personnel management, course schedules, catalog updates and program tracking. Monitors and tracks status of program activities.

Keeps and reconciles School budgets and Faculty Scholarship Account, purchases supplies and equipment (including account tracking and Visa card payments to provide monthly summaries).

Supports Assistant Dean with assessment and accreditation. 

Responds to questions concerning program, policy and procedure. Refers most complex technical questions to appropriate staff.

Maintains files to keep them in order and indexes the files for easy retrieval of information.

Assists Associate Dean with updating the School’s website and other social media outlets, also assists with School’s newsletter.

Trains student workers as needed.

Sensitively handles multiple phone lines, responds to questions concerning policy or procedures and refers calls to appropriate staff for technical information and clarification.

Maintains and updates office procedure manuals, and assists in the development of new manuals.

Non-Essential Functions

May serve on committees.

Minimum Qualifications

Candidates must have permanent appointment in a Secretary 1 classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service canvass list for Secretary 1 - Brockport Location, Full-Time. 

Preferred Qualifications

Proficient knowledge of Microsoft Office software

Ability to work with BANNER; BlackBoard; BI; Oracal; Machform; OU Campus website software

Demonstrated excellence in written and oral communication

Strong customer service orientation

Ability to multi-task and deal with shifting priorities

Ability to analyze and summarize information in both narrative and numerical form

Ability to produce letters, tables, and documents using an alphanumeric keyboard

Ability to design and maintain filing systems

Demonstrated ability to maintain confidentiality and record of personal integrity

How to apply

Please submit your application, cover letter, resume and contact information for three professional references, one being a current supervisor, at by July 5, 2019.

New York State Executive Order 161

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations via email at

Equal Employment Opportunity/Affirmative Action Employer/Diversity Statement

We are part of an academic community committed to fostering integrity, civility, and justice. We affirm that the dignity of our Brockport community is protected when free speech, academic freedom and individual rights are expressed within a climate of civility and mutual respect. Striving to learn from each other, we value human diversity because it enriches our lives and it is fundamental to the College’s commitment to teaching, learning, scholarship and service leading to student success.

The College at Brockport, State University of New York is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.


Gloria Lear,

Human Resources

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