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Secretary 1 - Academic Success Center - Employment Opportunity

Academic Success Center, Secretary 1, SG-11, Full-Time, Contingent/Permanent, Monday - Friday from 8 am to 4 pm, Line # 00286

Position Summary:

This position provides administrative support to the Academic Success Center (ACS) and its directors. The ASC includes Advisement and Retention, ASC Tutoring, and Student Accessibility Services. The Secretary 1 position is an integral piece in the day to day functioning of this exciting and collaborative team.

Essential Functions:

Facilitates the daily operations of the ASC, including interacting with students, parents, faculty, and staff both in-person and through email.

Explains the ASC program and directs them to appropriate sub-units or areas.

Schedules ASC staff appointments using Exchange and Starfish/EagleSUCCESS platforms.

Assists the directors with administrative tasks:  coordinates travel, manages budgets, takes minutes, makes copies, manages Blackboard groups, files, and performs many similar administrative tasks.

Creates signs, nametags, mailbox labels, file folders, for student employees and tutors as appropriate. 

Manages organizing efforts, keeps office supplies and printed materials replenished.

Carries out payroll duties for all student employees of the ASC, which includes notification of due dates of electronic timesheets, answers timesheet questions, monitors timesheets and follows up with payroll on any potential issues.  Distributes student employee paychecks and verifies this on the state budget system (Business Intelligence).

Hires, trains and supervises the ASC Office Assistants.

Works collaboratively and communicates with other clerical staff within the ASC.  Manages inter-departmental clerical cross training.

Work with Information Technology Services with respect to computer labs such as staffing needs, supplies and troubleshooting problems with equipment.

Minimum Qualifications:

Candidates must have permanent appointment in a Secretary 1 classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service canvass list for Secretary 1 - Full-Time, Brockport location. 

Preferred Qualifications:

Is flexible in assisting in a variety of tasks to meet the unit’s needs and goals.

Possesses excellent organizational and time management skills.

Has excellent oral and written communication and strong interpersonal skills.

Knows MS Office, BI, Blackboard and Banner.

How to Apply:

Please submit your application, cover letter, resume and contact information for three professional references at jobs.brockport.edu by October 2, 2018.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at info@goer.ny.gov.

The College at Brockport, State University of New York is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.

contact: Gloria Lear, glear@brockport.edu
submitted: Mon, Sep 17, 2018 by hcunning
links: Apply here
documents:
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