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Secretary 1 - School of Business & Mangement - Employment Opportunity

The School of Business & Management Secretary 1 - SG-11 Full-Time, Contingent/Perm 8:00 am to 4:00 pm, Monday - Friday Line #00754

Position Summary

To provide administrative support to the Associate Dean and Department Chairs of Business Administration and Department of Accounting, Economics and Finance.

Essential Functions

Daily operation of the office such as open, review, sort and distribute the mail. Schedule meetings and maintain calendar. Make travel arrangements and prepare travel vouchers. Answer the telephone, respond to questions concerning policy or procedures and refer calls to appropriate staff member for very technical information.

Coordinates communication between School and department chairperson, faculty, staff, administrators and students.  Review incoming correspondence and reports to determine their significance. Make recommendations to Associate and Assistant Dean or refer to appropriate person for reply. Process correspondence to newly accepted students and Dean’s list letters.

Gathers data relevant to complex or unusual inquiries in order to provide a basis for a reply or a decision and/or draft the reply. Prepares response to routine correspondence and submits to staff for review.

Assists with scheduling and staffing of School events and meetings (preparing materials as needed, taking notes and preparing meeting minutes).

Assist with record keeping for personnel management, course schedules, catalog updates and program tracking. Monitor and track status of program activities.

Assists with School budgets, Faculty Staff Account, purchasing supplies and equipment (including account tracking and Visa card payments to provide monthly summaries).

Supports Associate Dean with assessment and accreditation. 

Responds to questions concerning program, policy and procedure. Refer most complex technical questions to appropriate staff.

Maintains files to keep them in order and indexes the files for easy retrieval of information.

Assists Associate Dean and/or SOBAM Director of Student Success with updating the School’s website and other social media outlets, also assists with School’s newsletter.

Trains student workers as needed.

Sensitively handles multiple phone lines, responds to questions concerning policy or procedures and refers calls to appropriate staff for technical information and clarification.

Assists with developing, maintaining and updating office procedure manuals.

Non-Essential Functions

May serve on committees.

Minimum Qualifications

Candidates must have permanent appointment in a Secretary 1 classified position or be reachable for appointment on the current NY State Civil Service eligible list for Secretary 1 full time – Brockport location.

Required Qualifications

Occupational Requirements:

High School – Secretarial Program, or

1 or 2 years College curriculum in Secretarial Science, or

1 year experience working as Secretary

This training and experience includes:

Typing – proficiency and formatting at 50 WPM (usually 2 or 3 courses, 6-9 credits)

Office/Secretarial Procedures

Business Math/Accounting

Communications/Business English

Preferred Qualifications

Proficient knowledge of Microsoft Office software

Ability to work with BANNER; BlackBoard; BI; Oracal; Machform; OU Campus website software

Demonstrated excellence in written and oral communication

Strong customer service orientation

Ability to multi-task and deal with shifting priorities

Ability to analyze and summarize information in both narrative and numerical form

Ability to produce letters, tables, and documents using an alphanumeric keyboard

Ability to design and maintain filing systems

Demonstrated ability to maintain confidentiality and record of personal integrity

How to apply

Please submit your application, cover letter, resume and contact information for three professional references at jobs.brockport.edu by October 20, 2018.

Employment at The College at Brockport is contingent upon the successful completion of a background check and final budgetary approval.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations via email at info@goer.ny.gov.

he College at Brockport, State University of New York is an AA/EEO/ADA employer. The College actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the College.

contact: Gloria Lear, glear@brockport.edu
submitted: Fri, Oct 5, 2018 by hcunning
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