Mid-Year Housing Release

Main Page Content

Policy and Application for Release from the Housing Agreement

Please review this site in its entirety. 

The Housing Agreement is binding for the entire academic year (August–May). This application will be available November 1st 2020 and will close on December 1st 2020. The only applications that will be reviewed after December 1 are: Graduation, Approved Temporary Academic Leave OR Transfer and Student involvement in a College sponsored academic program such as student teaching, study abroad, or other program, if the obligations demand residency 20 miles or more from campus

Application for Housing Release

Release from this agreement is permitted only under specific and/or exceptional circumstances approved by the Office of Residential Life/Learning Communities. A release will be granted, subject to later verification, when proof of one of the following circumstances is presented (and appropriate documentation is provided):

Justification Required Documentation
Veteran Status/ Military Deployment Copy of DD 214 form/ Deployment Orders
Medical*

Written description of medical condition that includes negative impact of residential environment and description of proposed alternative.  The Hazen Center for Integrated Care or Student Accessibility Services may be contacted to verify diagnosed medical condition, the impact of the residential environment and feasibility of addressing student concerns. The documentation must completed by a licensed health care professional (i.e. physician, psychologist, psychiatrist, social worker) who has treated the student.

 

The documentation must include:

  • The diagnosis.
  • Current treatment.
  • Length of treatment of condition by the physician providing the letter.
  • Anticipated benefit of requested accommodations.

If the request is related to respiratory, please also include:

  • Copies of at least the 3 most recent office or emergency room visits related to the Respiratory condition problem.
  • Recent test results, including but not limited to:
    • Pulmonary Function Tests
    • Allergy tests
    • Radiological studies 

Medical releases are rarely granted.

 

The College will make all efforts to provide reasonable accommodations to meet student medical needs.

Dietary*

Before applying for a dietary exemption, students must read and understand BASC's special dietary needs section of their website. That website may be accessed here.


Once that page is reviewed, students will also need to review their section on meal plan accommodations. This link may be found at the bottom of the page regarding special dietary needs.

 

A committee consisting of representatives from the following areas: BASC Dining Services, Hazen Center for Integrated Care, Residential Life & Learning Communities, and Student Accessibility Services will review each meal plan accommodation request. Given the ability to accommodate a wide range of dietary needs, an exemption from participation in the meal plan is rare and will only be considered when needs cannot be met by Dining Services.

 

Note: general dissatisfaction will not be reason for approval.

Financial*

You must provide 3rd party documentation that a legitimate financial change has occurred since you moved in. An example of 3rd party documentation would be a letter from an employer (on business letterhead) stating a loss of a job, parent divorce which changed family income, etc..

 

Financial reasons may be reviewed in conjunction with the Office of Financial Aid

 

Note: the ability to save money by living off campus is not a justification for exemption.

Graduation Graduation requirements must be completed as verified by the Office of Registration and Records.
Approved Temporary Academic Leave OR Transfer

Completing the Temporary Academic Leave request

(Please make sure to check "at the end of the semester" or your current classes will be dropped.)


If you are taking a Temporary Academic Leave or Transferring, the Office of Residential Life/Learning Communities will check your registration status for the spring semester. If you are registered for classes, we will assign you to College owned housing and charge your student bill accordingly.

Student involvement in a College‑sponsored academic program such as student teaching, study abroad, or other program, if the obligations demand residency 20 miles or more from campus

Written (and email) verification from student's advisor and copy of the acceptance letter into the program.

*Students that fall into these categories will be assessed a “Housing Cancellation Charge” of $250.00 (if they are approved for release).

NOTE: Unless you receive approval of this request, your student status requires compliance with the housing policy.  Alternative arrangements for housing, including a lease commitment, will not be considered sufficient reason for approval of this request. If you enter into a lease or other arrangement for off‑campus housing and have not been released from your Housing Agreement, you will be paying rent in two locations.

Procedures:

  1. Make an appointment with your Resident Director or Townhomes Coordinator (if needed) to discuss and review policy. After you submit your application, your Resident Director or Townhomes Coordinator may reach out to you to discuss your application. All requests for release from the Housing Agreement must be submitted on the online form, Application for Release from the Housing Agreement (below).
  2. The completed application must be submitted online. Release applications for the spring 2020 semester will be accepted until December 1, 2020 at 5 pm.
  3. Each request must be accompanied by relevant supporting documentation (i.e. medical circumstances verified by The Hazen Center for Integrated Care or Student Accessibility Services, information regarding extreme changes in family financial situations as verified by the Financial Aid Office, etc.). Incomplete request packages will not be reviewed until all documentation is sent in. It is the students responsibility to make sure their request packet is complete.
  4. Each request will be reviewed by Residential Life staff in consultation with your Resident Director or Townhomes Coordinator. Residential Life staff will inform the applicant in writing of the decision. All decisions will be sent to your Brockport email address

The Office of Residential Life/Learning Communities encourages students to meet with Financial Aid representatives to see how living off-campus could potentially impact any financial aid/scholarships that are awarded.

Response to Student Timeline

If a complete packet is submitted by..... Student will receive a response in their Brockport email by...
Wednesday November 11th at 5pm. Monday November 16th at 5pm
Friday November 20th at 5pm Wednesday November 25th at 5pm
Tuesday December 1st at 5pm Friday December 4th at 5pm
After December 1st 2020 at 5pm The only applications that will be reviewed after December 1 are: Graduation, Approved Temporary Academic Leave OR Transfer and Student involvement in a College sponsored academic program such as student teaching, study abroad, or other program, if the obligations demand residency 20 miles or more from campus


If you have any further questions, please contact your Resident Director or Townhomes Coordinator

Appeals

If your original request is denied, you have an option to appeal the decision. All appeals must be in writing to housing@brockport.edu and submitted within 7 business days of the decision letter. If you plan on appealing your decision, new documentation must be submitted with the appeal letter. This will be complied with your initial paperwork. All appeals will be reviewed by the Director of Residential Life/Learning Communities or their designee.

Resources

Temporary Academic Leave

Last Updated 9/4/20

Close mobile navigation