Usage and style particular to The College at Brockport are outlined in this section of the College Style Guide.
Main Page Content
It is meant only for College publications and the website. It should not be extended to journalistic or scholarly writing outside of the College.
College Names and Places
In any publication, the very first reference should be "The College at Brockport, State University of New York." Following the first reference, it is correct to use "The College at Brockport," "Brockport" or "the College" (note uppercase College). However, if you are starting a new section in the text, you may want to use "The College at Brockport, State University of New York" again in the beginning.
"Brockport College," "Brockport State," or "SUNY Brockport" should not be used.
Academic & Administrative Departments and Offices
At the College, the words “Department of” always precede the specific academic department name on the first reference; in subsequent references, use either “department” (lower case), or “theatre,” or “chemistry,” etc. Try to avoid sentences such as, “The College at Brockport’s Department of English…” Making the College possessive in this way is often awkward, and should be reworded to say “The Department of English at The College at Brockport…”
The words "Office of" always precede the specific service office name on the first reference; in subsequent references, use either "office" (lower case) or the name of the office, "Community Development," "Student Accounts and Accounting" (upper case), etc. The same goes for "Division of."
Right: Department of English
Right: He is studying the earth sciences.
Right: The Office of the President is inviting local leaders for a luncheon.
Right: Advancement is raising funds for scholarships.
Wrong: English Department
Wrong: College Communication Office
Academic Success Center
Center for Excellence in Learning and Teaching (CELT)
EOC Student Life and Counseling
Financial Aid Office
Grants Development Office
Library, Information, and Technology Services
Student Union and Activities
The Center for Graduate Studies
Transfer-year Experience Office
Welcome Center and Office of Parking and Transportation Services
School of Arts and Sciences
School of Business and Management
School of Education, Health, and Human Services
Division of Academic Affairs
Division of Administration and Finance
Division of Advancement
Division of Enrollment Management and Student Affairs
Buildings and Facilities
Use the official name of campus facilities with capitals in formal communication. On second reference, if the name is partial, you may shorten the name with the appropriate designation. On second reference when you use no proper name, lowercase hall, center, theater and building. Do not use building, hall and center interchangeably.
Right: Allen Administration Building houses the Office of College Communications. The building
is next to the library.
Wrong: College Communications is located in the Allen building.
Official Names for Buildings and Other Campus Areas
Albert W. Brown Building
Allen Administration Building
Bob Boozer Field
Burlingame House (President's Residence)
Chapman Service Center
Clark V. Whited Complex
Drake Memorial Library
Educational Opportunity Center
Eunice Kennedy Shriver Stadium (formerly Special Olympics Stadium)
Field House (large gathering space in the SERC)
Jim and John Vlogianitis Gymnasium
Liberal Arts Building
Rakov Center for Student Services
Raye H. Conrad Welcome Center
Rugby Field (note: Plateau Field no longer exists)
Seymour College Union
Smith-Lennon Science Center
Special Events Recreation Center (the SERC)
Tower Fine Arts Center
Theaters and Performance Spaces
Hartwell Dance Theater
Rose L. Strasser Studio (Strasser Studio on subsequent uses)
Tower Fine Arts Center Black Box Theatre
Tower Fine Arts Center Mainstage
Tower Fine Arts Center Gallery (Tower Gallery on subsequent uses)
Tower Fine Arts Center Rainbow Gallery (Rainbow Gallery on subsequent uses)
Alumni, Alumna, Alumnus, Alumnae
Identify past and current students by their class years with an apostrophe before the year. A comma does not follow the year. Example: Warren “Koz” Kozireski ’82 is general manager at WBSU-FM 89.1.
If a person has more than one degree from The College at Brockport, place a slash between the class years. Example: John Brown ’55/’57 addressed the crowd.
alumna = feminine singular
alumnae = feminine plural
alumnus = masculine singular
alumni = male plural or general plural
The fundraising consortium at the College is known as the Brockport Foundation. Examples: The Brockport Foundation supports a variety of programs. The Foundation honored Bob O’Brien last March. (second reference with initial cap).
Credits vs. Credit Hours
Use “credits” wherever you refer to the units students earn in the courses they take; never use “credit hours.” Example: She earned 15 credits last semester.
Right: She earned 15 credits last semester.
Wrong: She earned only six credit hours during her first semester.
Curriculum vitae is the singular form; use curricula vitae when referring to the résumés of more than one individual. Examples: I have the president’s curriculum vitae on file. Faculty members’ curricula vitae usually list their published articles.
Email is not a proper noun, so unless it’s at the beginning of a sentence or used in a title, don’t capitalize the “e” and never capitalize the “m.” AP's acceptance of "email" reflects the reality of usage. Other e- terms, which aren't as widely used in daily discourse, are clearer with the hyphenated spellings. AP uses hyphens for e-business, e-commerce and others that abbreviate electronic.
Use italics to emphasize an email address in a printed publication:
Right: Jane Doe at firstname.lastname@example.org or (585) 395-5555.
Emeritus, Emerita, Emeriti
"Emeritus" (Latin for "earned by service") is an honorary title used for professors who have officially retired.
emerita = feminine singular
emeritae = feminine plural
emeritus= masculine singular
emeriti = male plural or general plural
Right: Professor Emeritus Merrill Melnick but Merrill Melnick, PhD, professor emeritus
Right: Professor Emerita Sondra Fraleigh but Sondra Fraleigh, professor emerita
For some reason these two simple terms are often misused. This should help: Freshman can be used either as a singular noun or as an adjective; freshmen can only be used as a plural noun. Examples: Heather came to The College at Brockport as a freshman this fall. (n. sing.) She’s a member of the freshman Class of 2010. (adj.) She’ll be living on campus with other freshmen. (n. pl.)
It’s one word. Hyphenate fundraising only when using it as a compound modifier or noun. Examples: Fundraising is difficult. Our fund-raising campaign was successful. They hired a fund-raiser.
The Internet is a proper noun (trademarked for that matter), so always capitalize it.
The "http://" prefix does not need to be used: www.brockport.edu/academics/english. It’s okay to split a site address on two lines. The URL for our main page is www.brockport.edu.
Use boldface to emphasize an Internet address in a written publication. Example: Applications for prospective students are available online at www.brockport.edu/academics/english.
New York state
The name of our home state is New York. It also is acceptable to refer to New York as “New York state.” Example: Most students are residents of New York state.
On campus, on-campus
Use on-campus when you describe things — as a compound modifier. Use on campus when you show location. Examples: She lived on campus. On-campus housing is convenient for students.
Part time, part-time
Hyphenate part-time only when using it as a compound modifier. Examples: She works part time. She has a part-time job.
When you write photo captions for a group of people, do not use “Row 1, Row 2,” etc. Use “Front Row, Row 2,” etc., to “Back Row;” or “Bottom Row, Row 2,”etc., to “Top Row.” Use “l-r” for left to right, or “from left.”
Avoid dormitory or dorm. A residence hall is more than a place to sleep.
Scholars Day, Writers Forum
There is no apostrophe in either of these College events. It also applies to Veterans Affairs.
Spelling and Hyphenation
- advisor, not adviser
- aesthetics, not esthetics
- bilingual, not bi-lingual
- catalog, not catalogue
- cocurricular, not co-curricular
- coeducational, not co-educational (co-ed is an acceptable abbreviation, except when used to refer to a person)
- cooperative, not co-operative (co-op is acceptable)
- coordinate, not co-ordinate
- co-requisite, not corequisite
- course work, not coursework
- daycare, not day-care
- home page, not homepage; and home-page is a compound modifier
- multicultural, not multi-cultural
- multipurpose, not multi-purpose
- newly renovated (no hyphen with “ly” adverbs)
- off season; and off-season is a compound modifier
- online, not on-line or on line
- paraprofessional, not para-professional
- percent, not per cent (and never %, except in charts and graphs)
- prerequisite (no hyphen)
- preschool (no hyphen)
- theater, not theatre (except when part of a proper name, such as Tower Fine Arts Center Black Box Theatre, Geva Theatre Center)
- T-shirt, not tee-shirt or t-shirt
- TV, not tv
Do not use underlines in text to emphasize a word or phrase, or to designate a book/movie/ play title. To emphasize, use italics or boldface. For titles, use italics.