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620 Student Course Selection and Registration

620.01 Determination of Academic Class

Class standing is determined at the completion of an academic term. In cases where academic class needs to be determined, the following applies:

  1. Freshman - fewer than 24 semester credits previously earned or transferred.
  2. Sophomore - minimum of 24 credits previously earned or transferred.
  3. Junior - minimum of 54 credits previously earned or transferred.
  4. Senior - minimum of 84 credits previously earned or transferred.

For academic purposes, students who have earned 54 or more credits are considered upper-division students. Those who have earned fewer than 54 credits are considered lower-division students.

620.02 Credit Loads per Semester

  1. Minimum full-time load is 12 credits.

  2. A normal credit load for one semester is 15 credits, although up to 18 credits may be taken without obtaining special permission.

  3. Permission to carry more than 18 credits hours must be obtained from the Office of Academic Advisement.

  4. To qualify for Regents Scholarships and the State Tuition Assistance Program (TAP), a student must register for a minimum of 12 credits each semester. For most federal grants and loans, a student must be registered for at least six hours (half time).

  5. No student may carry more than six credits during any five-week summer session, or more than three credits in a three-week session.

620.03 Extra Credits Procedures

  1. Requests to carry extra credits must be made to the Office of Academic Advisement.

  2. Permission to carry extra credits will be granted according to the following guidelines:

    1. To carry 19 credits:

      1. Freshmen - Minimum of 15 credits completed; cumulative average of 3.0 or higher.
      2. Sophomores - Minimum of 24 credits completed; cumulative average of 2.75 or higher.
      3. Juniors - Minimum of 54 credits completed; cumulative average of 2.5 or higher.
      4. First semester transfers - Average of 3.0 at previous school.
      5. Seniors - Minimum of 84 credits completed; cumulative average of 2.0 or higher.

    2. Upper-division students wishing to carry 20 credits are required to submit a statement from their academic adviser indicating the reasons for the request and recommended action on the request.

    3. Permission to carry 21 credits is restricted to last semester seniors, only, for completion of remaining degree requirements. A statement from the academic adviser is also required.

  3. Only students who have earned a Brockport cumulative grade point average (i.e., have completed at least one semester at the College) will be considered for permission to carry extra credits.

  4. Extra credits may not be taken in any summer session.

  5. Students who register for extra credits for which they are ineligible will be notified by the Office of Registration and Records and required to drop credits accordingly.

620.04 Course Advisement Codes

  • A = Liberal Arts
  • B = Professional
  • C = Comparative Perspective
  • F = Fine Arts (no performance experience)
  • H = Humanities
  • I = Contemporary Issues
  • L = Natural Science with Lab
  • N = Natural Science
  • P = Fine Arts (with performance experience)
  • S = Social Science
  • T = Computer Literary
  • W = Perspectives on Women
  • Asterisk = Honors

620.05 Course Numbering System

Numbers Courses
0-99 Non-College-credit courses.
100-199 Lower-division undergraduate credit courses with no prerequisites; open to freshmen and all other students.

Lower-division undergraduate credit courses; may have prerequisites.

If so, they are stated in bulletin of course descriptions; open to all freshmen and all other students

300-499 Upper-division undergraduate credit courses; designed for students at the junior and senior levels; prerequisites, if any, are stated in the bulletin of course descriptions.
500-599 Introductory-level graduate courses
600-699 All graduate programs require a minimum of 15 credits at this level or above.
700-799 Open only to graduate students matriculated in the department's degree program.
800-899 Open only to graduate students matriculated in the department's CAS programs.

.620.06 Cross-Listed Courses

  1. A cross-listed course is a course that is offered under more than one department and course number designation. A course that is taught in one department and is allowable in meeting requirements in another department is not considered to be a cross-listed course.

  2. Cross-listing is a joint decision of the departments concerned. Each department must approve the description of the course bearing its department and course number in accordance with College regulations, and must agree to the equivalence of its course with the cross-listed course in each of the other departments. If a department decides to terminate a cross-listing agreement, the other concerned departments must be notified of this decision in as timely a manner as possible.

  3. A student may not take a course for credit if the student has already passed a cross-listed equivalent.

  4. A student who has taken two courses which are subsequently cross-listed will retain credit for both courses.

  5. A student who has received a grade of "D" or "E" in a course and wishes to repeat the course may do so under any of the cross-listed equivalents.

  6. Each department is responsible for publicizing clearly which of its courses are cross-listed and what the requirements are for the major. The phrase "cross-listed with..." will appear in each catalog description, cross-listed courses will be listed as such in the schedule used for registration, and the instructor will announce the cross-listing in the course syllabus or its equivalent.

  7. The student will be responsible for mistakes in taking both a course and its cross-listed equivalent. (Faculty Senate, 1977-78, 12/19/77; A.C. 2/23/78)

620.07 Auditing Courses: Full-time Students

Any full-time student may audit a course if he/she has prior written permission from the course instructor and the Office of the Vice President for Academic Affairs.

  1. Course auditors shall:

    1. Not be enrolled for such course.
    2. Attend without credit.
    3. Attend without formal recognition.
    4. Not be required to meet the requirements of the course.

  2. Exception: no person shall be allowed to be a course auditor in any program or course offered through International Education.

  3. Permission-to-Audit forms are available in the Office of Academic Advisement.

620.08 Auditing Courses: Older Adults

Persons 60 years of age or over may audit scheduled courses on a space available basis, provided that such audit attendance does not deny course attendance by an enrolled student.

Persons seeking to audit a course must write a brief note, which specifies the request, obtain the signature of the appropriate instructor on the request, and receive approval from the Office of the Vice President for Academic Affairs.

620.09 Satisfactory/Unsatisfactory Option

  1. Students having junior or senior standing are permitted to elect a maximum of four courses on a Satisfactory/Unsatisfactory basis in meeting baccalaureate degree requirements.

  2. Only one course each semester or each summer session may be registered on a Satisfactory/Unsatisfactory basis. Courses registered on an exclusive S/U basis (GEP Academic Planning Seminar, internships, student teaching, etc.) are not included in the maximum of four S/U courses that a student may count toward degree requirements.

  3. Courses elected on a Satisfactory/Unsatisfactory basis must be outside of a student's major, minor, certification, and professional areas of study or special requirements for graduation.

  4. Courses taken on a Satisfactory/Unsatisfactory basis may not be used in fulfilling the General Education requirement.

  5. Students shall indicate the course they are electing on a Satisfactory/Unsatisfactory basis at the time of registration.

  6. A student may add a course on a Satisfactory/Unsatisfactory basis during the Add period. Under no circumstances may a change to or from Satisfactory/Unsatisfactory basis be made after the end of the Add period.

  7. Grades earned under the Satisfactory/Unsatisfactory option shall not be used in computation of the quality point index, but credit earned in such courses shall count toward the total credits required for graduation.

  8. The grades earned will be reported as S or U instead of the usual letter grades. A grade of S (satisfactory) shall indicate that the work completed is equivalent to a grade of "C" or better.

620.10 Adding Courses

  1. Detailed procedures for adding a course are printed on the students' Enrollment Form.

  2. A student may not add a course after the first week of a regular semester or after the first three days of a summer session (including 2nd and 4th quarter courses) without penalty. The deadline for adding courses is indicated on the College calendar and the Schedule of Classes.

  3. A student may not add a course if so doing would increase the student's course credits above his/her allowed maximum.

  4. Departmental approval is required prior to submission of registration materials if the student wishes to add a closed course.

  5. Any courses added after the posted deadline will be considered "late adds," and will be approved only in the case of extraordinary circumstances which prevented the completion of registration during the Add period. To add a course after the deadline, the student must receive the written permission of the instructor and of the Vice President for Academic Affairs; then purchase a Late Add form from the Bursar; and, finally, submit the approved form to the Office of Registration and Records. Adds are not official until received and recorded by the Office of Registration and Records.

  6. A student who is performing poorly in a course should not drop that course in the expectation that approval will be given to add another course to bring the student's credits up to minimum requirements.

  7. That a student has been attending and completing the assigned work for a course is not sufficient justification for approval to register for the course after the posted Add deadline.

620.11 Dropping Courses

  1. Full semester courses may be dropped during the first four weeks of regular semester. The Drop period for shorter courses and summer session varies according to the length of the course. (Please check the Schedule of Classes to determine the Drop period for such courses.)

  2. A dropped course does not appear on the student's transcript.

  3. Detailed instructions for dropping courses are printed on the student's Enrollment Form.

  4. The effective date of the Drop is the date on which the Office of Registration and Records receive it. Drops are not official until received and recorded by the Office of Registration and Records.

  5. The Academic Planning Seminar, College Composition, and Quantitative Skills courses are designed as an entry-level experience providing a foundation for further college work. Therefore, matriculated students may not drop or withdraw from them at any time unless there are serious extenuating circumstances, and then only with the permission of the director of that particular program.

  6. After the Drop period for any given course, a student may withdraw only with the approval of both the instructor and the department chair, and only under extraordinary circumstances.

620.12 Withdrawing from Courses

Only extenuating circumstances will allow a student to withdraw from a course after the Drop period. Written documentation is required. This documentation must indicate that serious illness, injury, and/or unusual circumstances will prevent the student from making normal progress toward completion of course requirements. Written evidence may be provided by a physician, the Counseling Center, or another credential health care provider.

Course withdrawals require an official Course Withdrawal form, the signatures of the instructor and the department chair, and submission of the signed form with a Bursar’s receipt to the Office of Registration and Records by the Friday of the week before the last week of classes.

Under no circumstances will the student be permitted to withdraw after the Drop period because of poor academic performance; poor judgment in the selection of courses; or change of major, minor, certification, or other academic program.

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Last Updated 10/30/17

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