SUNY Guidelines for Retaining Research Data

The retention guidelines below represent the minimum time recommended by SUNY.

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Faculty and Faculty-Student Research Records

Published books, papers, journal articles, and other materials made available to the public

Permanent

Other records, including but not limited to:

  • records summarizing and publicizing research
  • and research files which are not the personal property of the researchers

3 years after research concluded or otherwise terminated

Records of Institutional Review Boards

Records relating to individual research protocols, including but not limited to:

  • copies of research proposals reviewed and accompanying scientific evaluations and funding proposals
  • approved sample consent documents
  • progress reports submitted by investigators
  • reports of injuries to subjects
  • statements of significant new findings provided to subjects
  • written summaries of discussion of controversial issues and their resolution
  • records showing the basis for requiring changes in or disapproving research
  • correspondence between the IRB and investigators
  • and records of continuing review activities

3 years after research concluded or otherwise terminated

Records relating to IRB actions and activities other than protocol-specific matters, including but not limited to:

  • minutes of IRB meetings and related attendance records and agendas
  • records of actions taken by the IRB that are not included in the minutes, including the number of members voting for or against or abstaining from such actions
  • lists of IRB members
  • and written procedures for the IRB

3 years after research completed or otherwise terminated

Last Updated 3/20/18

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