Child Protection Guidance & Training: Overview

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The SUNY System-wide Child Protection Policy was passed by the Board on June 17, 2014. The policy sets protocols and mandates for campuses to follow when SUNY has children in its care, custody, and control.

This policy applies to any adult working with a non-matriculated minor in an activity affiliated with The College at Brockport—for a study, a camp, a program, or in another capacity. This includes both on- and off-campus activities.

Policy The State University of New York is committed to protecting the safety and well-being of children who participate in University-related programs and activities, whether on or off campus, or utilize campus facilities for activities including, but not limited to, sports camps, academic and personal enrichment programs and research studies. [Section B of the Policy]
Summary of the Policy Individuals must conduct themselves appropriately with children who participate in University-related programs and report instances or suspicion of physical or sexual abuse of children. [Section A of the Policy]


The sections of the policy most applicable to IRB-approved research are below. Visit the SUNY Compliance websiteRead the Full Child Protection Policy  

A Covered Activity: An activity is only “covered” if it meets the two-part Policy definition:

(a) it is sponsored or approved by University OR University-affiliated organization OR vendor- licensee- permittee for which a license or permit for use of University facilities has been approved, occurring on or off campus 
(b) for the duration of the activity, custody, control and supervision of children is vested in the University, University-affiliated organization or the approved vendor, licensee or permittee 

A Child: An individual under age of seventeen years, who is participating in a Covered Activity. The term
‘child’ shall not include a matriculated student of the University or a person accepted for matriculation.

The term “matriculate” as used in the Policy takes its ordinary dictionary definition: “to enroll as a member of a body and especially of a college or University.” For purposes of the Policy, a student is “matriculated” if they are accepted by the University as a student into an actual college course listed in the college catalog. Any campus definition of “matriculation” that may differ is not applicable for purposes of the Policy.

A Covered Person: A person who is responsible for the custody, control or supervision of children participating in the Covered Activity and who is:

  • an employee of the University or University-affiliated organization;
  • a University student;
  • a volunteer of the University or University-affiliated organization; or
  • a vendor, licensee, permittee or other person, who is given permission to come onto campus or to use University facilities for Covered Activities; or
  • an employee, agent or volunteer of (iv) above.

A Covered Person must complete Child Protection Policy Training. Please contact Pam Powell at or (585) 395-5148 to enroll in training.

Being Alone With Children

A Covered Person shall not be alone with a child, unless the Covered Person is a relative or guardian of the child, unless one-on-one contact is approved in accordance with a determination pursuant to Section G.2 of this policy.  In no event shall a Covered Person, who is not a relative or guardian of a child, be alone with the child in a rest room, locker room, shower, sleeping area or vehicle.

The Policy aims to protect children from 1-on-1 contact with adults, including Covered Persons, through
which children may be at risk of physical or sexual abuse. Exceptions to the 1-on-1 provisions of the Policy
should therefore be applied only with thorough and cautious consideration.

  1. Campuses may create exceptions to the 1-on-1 prohibition in situations where the pedagogical or
    health-related nature of the activity logically involves only two participants, such as an
    instructor/treating professional and a student/patient. Examples of these activities include, but are not
    limited to, tutoring, music lessons, speech therapy, and medical, dental, or optical services. Parental
    release forms are suggested for such exceptions, but even excepted activities should generally be
    observable and interruptible by other adults, as appropriate for the activity. Campuses should also
    consider whether such activities can be conducted in a public setting or in a space that is easily
    viewable and accessible by others.
  2. Transportation, bussing, locker rooms, shower rooms and rest rooms will require additional attendants
    to ensure that no child is alone with an adult.
  3. In a true emergency, 1-on-1 contact is permissible.



Last Updated 1/22/19

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