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Student Organization Use of College Space Process
SUNY Brockport recognizes that meetings, campus activities, and other organized events are important aspects of the quality of college life and its day-to-day operations. The campus community is encouraged to plan and implement events and programs that are consistent with the mission of the College.
The use of campus facilities by student organizations is a privilege, and the policies governing the use of those spaces has been developed through a collaboration with students and staff from Brockport Student Government (BSG), Student Union & Activities, and Conferences and Event Services. These policies outline how to have successful meetings/events and can be found here (Event Policies) and on the Student Union & Activities website and myBrockport page.
Who is allowed to reserve space on campus?
Any student organization recognized by the College (i.e. BSG, Fraternities, Sororities, Club Sports, Academic Honor Societies, etc.) may submit a room reservation request through the process outlined below. Student organizations wishing to utilize campus space that have not yet gained College recognition may work with Student Union & Activities to gain temporary privileges.
What is my organization responsible for when using university space?
The student organization and primary contact for the event (as noted on the reservation form) are responsible for the appropriate use of the space reserved (as outlined in the event policies) and for any damage to College property during the entire length of a given reservation.
*If determined by the Student Union & Activities staff that additional information is needed to grant permission for a requested event, pre-event meetings will be required to discuss additional responsibilities prior to the event as outlined in the Pre-Event meeting policy.
How do I reserve space for my event?
All requests for the use of any space on campus by a student organization must be submitted through the event submission form on myBrockport.
- Log onto myBrockport (you can access this link from the Brockport Homepage “Quick Links”).
- Access your organization’s page under the “Memberships” tab on the homepage after logging in with your netID.
- Click on the “Manage Organization” button on the top right corner of your organization’s page.
- Click on your organization’s menu at the top left corner (in front of your organization’s name).
- Click on the “events” link on the left side column of your organization’s page.
- Click “Create an Event” to begin the form.
Requests should be submitted as early as possible to allow for proper planning and provision of campus resources. Minimally, forms must be submitted at least 15 business days prior to the date of the event. Request for space will be granted following review from a staff member from Student Union & Activities or designee. Space confirmations will be sent via myBrockport to the individual who submitted the request.
Once your reservation is approved in myBROCKPORT, your “public” myBROCKPORT event/meeting will automatically be sent to the Brockport Events calendar. If you have questions, email email@example.com.