Retention of IT Privileges

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Policy Statement

IT privileges generally expire when an individual separates from the College. 

Category Name: Information Technology
Responsible Unit: Library, Information, and Technology Services
Responsible Exec: Provost and VP for Academic Affairs
Adoption Date: March 5, 2008
Last Revision Date: February 5, 2018
Last Review Date:

Purpose/Scope

 

Applicability

IT Privileges include College email and calendar services, use of public computer labs, wireless network access, Blackboard access, and access to digital library information resources.

Definitions

There are no definitions for this policy at this time.

Policy Procedures

The following is a list of the most typical kinds of separations and the impact on the individual's IT privileges:

Employees

  • Disciplinary termination of employment: immediate termination of privileges.
  • Resignation: immediate termination of privileges; e-mail privileges can be extended for a maximum of 30 days from resignation date by written request to the Chief Information Officer from the supervisor.
  • Retirement (non-Emeritus): retain e-mail privileges for 30 days from retirement date; other IT privileges terminate day after retirement date.
  • Retirement (Emeritus status): retain e-mail privileges (with quota limit), use of lab computers, library privileges (including access to digital information resources), and Blackboard access for life.
  • Leave of Absence: no changes to privileges.
  • Adjunct Faculty: IT privileges terminate two semesters after date of last employment.

Students

  • Disciplinary dismissal: immediate termination of privileges.
  • Academic inactive status: privileges terminate 30 days from date of status change.
  • Academic inactive status due to graduation: retain privileges for 120 days from date of graduation.
  • Special needs: extension of privileges must be requested in writing to Chief Information Officer by the student and advisor (or chair of student's program) stating the "need" for the extension. Extension of privileges will not exceed 120 days from date of activation.
  • Leave of Absence: no changes to privileges.

 

Links to Related Procedures and Information

There are no links for this policy at this time.

Contact Information

Library, Information and Technology Services

Office Location: Allen Admin 216A

Phone: 585-395-5151

Fax: 585-395-5246

History (in descending order)

Item Date Explanation
Revision Date February 5, 2018 Updated 'ANGEL' to 'Blackboard'
Next Review Date March 8, 2011  Three year review
Adoption Date March 5, 2008 Policy Adopted

Approval

This policy is approved by:

Last Updated 2/5/18

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