Auditing Courses at The College at Brockport

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Policy Statement

Matriculated, registered students and NYS citizens over 60 years of age may audit courses under certain conditions. This policy provides information on how to audit a course.

Category Name: Student
Responsible Unit: Office of Registration and Records
Responsible Exec: VP for Enrollment Management and Student Affairs
Adoption Date: Passed Faculty Senate, April 5, 2004
Last Revision Date: July 2014
Last Review Date:

Purpose/Scope

Purpose of auditing:

Auditing a course allows a person to regularly attend and participate in a course at The College at Brockport without formally registering for credit in a course. Auditing may be appropriate when a person is interested in the subject matter but does not have time for the commitment required for graded participation. It is the only way that persons not receiving credit, but registered for the course, are allowed to regularly attend and participate in the class. The course instructor is under no obligation to allow an auditor into a course. The course instructor may require that an auditor have taken prerequisite courses. Audited courses will appear on the Brockport transcript with an audit designation.

Applicability

Eligibility for auditing:

Any matriculated, registered Brockport student, who is registered for 12 credits or any citizen of New York state who is 60 years of age or older. However, auditing is a privilege and no one can claim a right to audit any specific course at a specific time.

Definitions

There are no definitions for this policy at this time.

Policy Procedures

Arranging to audit a course:

The prospective auditor must obtain an Agreement to Audit a Course form from the Office of Registration and Records and get the course instructor's signature of approval of the auditing arrangement on the audit form in advance. The completed form must then be submitted to the Office of Registration and Records for processing.

Space limitations:

Auditing is allowed only when there is space in the class that is not needed by students formally registered for the course. If space is limited, any formally registered student, either full- or part-time, who wishes to enter the class prior to the late add deadline must be given preference. The course instructor may cancel the auditing arrangement if the course enrollment capacity is exceeded.

Extent of participation:

Other than simply attending the class, the extent of auditor participation (taking exams, receiving instructor feedback on papers, etc.) in a course is entirely up to the discretion of the course instructor.

Auditor must agree to the conditions of auditing:

By signing the auditing agreement, the auditor accepts the conditions of auditing and is aware that s/he earns no credit for the course on the basis of attendance or from work done during the term of the auditing agreement. The auditor acknowledges that s/he can make no claim for being retroactively registered for the audited course at a later date. Audited courses will appear on the Brockport transcript with an indication that the courses were audited. If the auditor/student wishes to earn credit for the audited course at a later date, s/he must officially register for the course and complete all the course requirements in another semester. For students officially registered at Brockport, audited courses do not count toward the 12 credits required to be considered "full-time" in a semester and have no impact on financial aid determinations.

Restrictions on auditing courses:

Auditing of courses in international education, internships, field placements, or those that include patient/client contact or exposure to hazards, will not be permitted. Students will not be required to register as auditors of courses in which they have an extended registration because of an "I" or "PR" pending completion. These restrictions will be checked at the time the Agreement to Audit a Course form is submitted. Students are not permitted to obtain "credit by examination" for courses that they have previously audited at The College at Brockport.

Voiding the auditing agreement to register:

Prior to the late add deadline for any semester, an auditor is permitted to officially register for the course subject to College policies on admission, payment of tuition and fees, and the deadlines for adding and late adding courses. No official registration for courses is possible after the semester's deadline for late adds. Official registration for the course automatically voids any auditing agreement for that semester.

Other policies that apply to auditors:

Persons auditing courses are subject to the Codes of Student Social Conduct, the College policy on disruptive behaviors and the policy on academic dishonesty.

Links to Related Procedures and Information

There are no links for this policy at this time.

Contact Information

There is no contact information for this policy at this time.

History (in descending order)

Item Date Explanation
Next Review Date July 2017 Three year Review 
Revision Date July 2014 Policy Revised
Adoption Date  April 5, 2004 Policy Adopted

Approval

This policy is approved by:

Last Updated 1/3/18

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