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Student - Graduate

The policies listed in this section pertain specifically to both matriculated and non-degree students enrolled in graduate courses at The College at Brockport. However, graduate students should carefully note that there are also policies listed in other categories that apply to all students at the College, including graduate students. For example, the Grade Appeal Policy, found under the "Academic Policies" category, is applicable to all students. It is, therefore, strongly recommended that graduate students review these other policy sections.

For clarification and/or questions, graduate students may contact their academic advisor or the Office of Graduate Studies (585) 395-2525.

Academic Dishonesty Policy
It is important for students to understand that the College faculty and staff value student honesty and integrity as explained in this policy.

Academic Dismissal From A Graduate Program
An explanation of the dismissal process for graduate students.

Academic Standing / Academic Probation
Matriculated graduate students who have completed at least nine graduate credits at Brockport and whose cumulative Brockport graduate GPA falls below 3.0 are placed on Academic Probation I. Students receive written notification of their probationary status from The Graduate School.

Advising Student Organizations and Tutoring

Archiving Master's Thesis and Capstone Projects
An explanation of where to submit graduate theses and capstone projects for public availability and archival access.

Biennial Review of High-Risk Drinking and Substance Abuse Prevention
The College at Brockport, State University of New York: Biennial Report Introduction Part 86, the Drug-Free Schools and Campuses Regulations, requires that, as a condition of receiving funds or any other form of financial assistance under any federal program, an Institution of Higher Education (IHE) must certify that it has adopted and implemented a program to prevent the unlawful possession, use, or distribution of illicit drugs and alcohol by students and employees. In order to certify its compliance with the regulations, an IHE must adopt and implement a drug prevention program to prevent the unlawful possession, use, or distribution of illicit drugs and alcohol by all students and employees both on school premises and as part of any of its activities. Creating a program that complies with the regulations requires an IHE to do the following: Prepare a written policy on alcohol and other drugs. Develop a sound method for distribution of the policy to every student and IHE staff member each year. Prepare a biennial review report on the effectiveness of its alcohol and other drug (AOD) programs and the consistency of policy enforcement. Maintain its biennial review report on file, so that, if requested to do so by the U.S. Department of Education, the campus can submit it. The following report outlines The College at Brockport's compliance with these requirements and the current state of high-risk drinking and substance abuse prevention within our campus community.

Biennial Review of High-Risk Drinking and Substance Abuse Prevention Report
This report contains a comprehensive analysis of the College’s alcohol and drug prevention program, including policy and enforcement and fulfills the requirements of the Drug-Free Schools and Communities Act.

Code of Student Conduct
The Code of Student Conduct states the behavioral expectations and standards of conduct for all students. Rules pertain to the actions of individuals as well as student clubs, organizations and/or groups.

COVID-19 Probation/Dismissal/Incomplete Policy

COVID-19 Satisfactory/Unsatisfactory Grading Policy

Credit for Courses that include both graduate students and undergraduate students
Policy dealing with "swing" course credits.

Credit/Contact Hour Policy
An explanation of how credit hours are assigned to courses, as adopted from SUNY Policy.

Credits Required for Graduation at the Graduate Level
An explanation of the number and level of graduate credits required for the awarding of a master's degree.

Dematriculation at the Graduate Level
An explanation of the grounds for de-matriculation at the graduate level.

Directed Study (At the Graduate Level)
An explanation of directed study courses at the graduate level, including how many may be carried each semester.

Disability Accommodation Appeals
Students as well as faculty have the right to protest the decisions of the Section 504 Coordinator in regard to academic accommodations using established appeal procedures.

E-Mail and Network Policy
This policy informs the college community of the email and network rules and regulations.

Earning a Second Master's Degree
An explanation of whether students can complete a second graduate degree at the College, including whether credits can be applied across both degrees.

Grade Appeals Policy
Students have certain rights to appeal grades as explained by this policy.

Grade Point Average (GPA) at the Graduate Level
An explanation of how and when the GPA is calculated at the graduate level, including what GPA is required for graduation.

Grading System at the Graduate Level
An explanation of which course grades do and do not result in the awarding of credit at the graduate level.

Graduate Academic Clemency
An explanation of the criteria for academic clemency – an appeal to have up to 9 graduate credits stricken from the graduate cumulative GPA.

Graduate Admissions Categories
An explanation of the three admission categories at the graduate level.

Graduate Continuous Enrollment Policy
An explanation of the minimum number of courses that must be completed each year for a graduate student to maintain matriculated status, including the consequences of noncompliance.

Graduate Full-time Status for Enrollment Verification Purposes
The College's definition of graduate student full-time status for enrollment verification purposes.

Graduate Thesis or Project Continuance
An explanation of registration for thesis/project continuance credits, including when such registration is required and how the credits earned affect both degree requirements and GPA.

Guide for review of research involving human participants
The purpose of these guidelines is to assist researchers planning to conduct research involving human participants to submit your proposal for review to the Institutional Review Board (IRB). This is a collaborative process intended to result in research procedures which accomplish your research objectives while protecting the rights and welfare of the participants. The IRB tries to be as flexible as possible and reviews each project as a separate case. The IRB sees its role as primarily educational and facilitating, and encourages consultation at all stages of the research process.

HEOA Fire Safety Report
The College's Annual Fire Safety Report document.

Independent Study (at the Graduate Level)
An explanation of the requirements for and limits on enrolling for independent study courses at the graduate level.

Leave of Absence at the Graduate Level
An explanation of leaves of absence at the graduate level, including how to apply for such a leave.

Mandatory Course Syllabi Title IX Compliance Statement
The following is the The College at Brockport's Mandatory Course Syllabi Title IX Compliance Statement: "Sex and Gender discrimination, including sexual harassment, are prohibited in educational programs and activities, including classes. Title IX legislation and College policy require the College to provide sex and gender equity in all areas of campus life. If you or someone you know has experienced sex or gender discrimination, sexual harassment, sexual assault, intimate partner violence, or stalking, we encourage you to seek assistance and to report the incident through resources available at https://www.brockport.edu/about/title_ix/index.html. Confidential assistance is available on campus at Hazen Center for Integrated Care and RESTORE. Faculty are NOT confidential under Title IX and will need to share information with the Title IX & College Compliance Officer. For these and other policies governing campus life, please see https://www.brockport.edu/support/policies/student.php."

Mandatory Health Insurance for Domestic Students
All enrolled students are required to have health insurance.

Minimum Number of Graduate Credits after readmission or program change
Delineation of the minimum number of graduate credits that must be completed after readmission to a graduate program or program change.

Move-The-Box Policy
The SUNY system now requires SUNY institutions of higher learning to make admissions decisions in the absence of felony knowledge, and charged the campuses to create policies that would collect felony information only from students wishing to live in college housing, study abroad or who participate in certain clinical and field experiences or internships.

Music, Video, Software and Games: Your Obligations and Rights
With the entire world available on-line, it is sometimes difficult to know what is OK to do. While it might seem the most natural thing in the world to download a song and copy it to CD for a friend, or to send some really cool music that you just found to your entire buddy list, it's not.

Newly Accepted Graduate Student Enrollment Requirement
An explanation of the requirement for newly accepted students to register in their first semester of matriculation.

Parking Permit Registration, Enforcement, and Visitor Regulations
The Operating Policy and Procedures of Parking and Transportation Services include parking permits and vehicle registration, visitor/guest parking, parking citations, parking enforcement times, meters, and more.

Permanent Address Required
Students are required to maintain an active permanent address on file with the College at all times.

Plan of Study and Advisement Key Number (Graduate Level)
An explanation of the process for and time limit to determine the Plan of Study and obtaining an advisement key number.

Posting Policy
Rules for posting posters, banners and signs on College property.

Procedures for Accessing Services for Students with Disabilities
This policy informs students on rules and regulations for accessing services for students with disabilities.

Professional Education Unit Assessment Data Collection, Storage, Access, and Use
Appropriate procedures to assure confidentiality must be used for the collection, storage, access, and use of Professional Education Unit data for candidates and programs.

Professional Education Unit Policy for the Assessment of Education Professionals
Faculty, instructors, and college supervisors must complete key assessments of candidate performance by established deadline dates.

Quality Points for Letter Grades at the Graduate Level
An explanation of the relationship of grades to quality points at the graduate level.

Re-Admission at the Graduate Level
An explanation of the consequences of academic dismissal, including the required interval between dismissal and reapplication, consideration of previously earned credits, and limit on the number of readmissions.

Registration for Credit Overload at the Graduate Level
An explanation of the credit cap at the graduate level and the approvals necessary to exceed this cap.

Repeating Courses at the Graduate Level
An explanation of which courses may be repeated at the graduate level and how the repeated course grades are reflected in the GPA and on the transcript.

Reporting Absences, Verification of Class Rosters, and Unregistered Students

Residency Requirement at the Graduate Level
A statement of the official College graduate policy on institutional residency.

Retention of IT Privileges
IT privileges generally expire when an individual separates from the College.

Rules and Regulations for Maintenance of Public Order on Premises of State-operated Institutions of the State University of New York
These rules shall apply to all State-operated institutions of the State University except as provided in Part 550 as applicable to the State University Maritime College. These rules may be supplemented by additional rules for the maintenance of public order heretofore or hereafter adopted for any individual institution, approved and adopted by the State University trustees and filed with the Commissioner of Education and Board of Regents, but only to the extent that such additional rules are not inconsistent herewith. The rules hereby adopted shall govern the conduct of students, faculty and other staff, licensees, invitees, and all other persons, whether or not their presence is authorized, upon the campus of any institution to which such rules are applicable and also upon or with respect to any other premises or property, under the control of such institution, used in its teaching, research, administrative, service, cultural, recreational, athletic and other programs and activities; provided, however, that charges against any student for violation of these rules upon the premises of any such institution other than the one at which he/she is in attendance shall be heard and determined at the institution in which he/she is enrolled as a student.

Satisfactory Academic Progress Standards to Retain Eligibility for Federal Title IV Financial AID - Graduate Level
Students are advised that continued eligibility for federal financial aid awards requires that students maintain compliance with Federal Satisfactory Academic Progress Standards. Federal Satisfactory Academic Progress Standards are reviewed at the end of each academic term. Students who fail to maintain pace, who fall below the required grade point average, or who meet or surpass the maximum time frame standard, or any combination of the standards, will be considered out of compliance and ineligible to receive Federal Title IV aid for future semesters, beginning immediately, until compliance has been regained. Notification of ineligibility following the term will be sent to students after the semester grades have been analyzed.

Satisfactory Grades (at the Graduate Level)
An explanation of Satisfactory/Unsatisfactory (S/U) grading at the graduate level, including limits on S/U credits and their relationship to GPA.

Semester Index
The semester index is a measure of academic performance determined by dividing the total number of quality credits earned for a semester by the total number of semester credits registered, as indicated in the following example. CourseCreditsGradeQuality Points THE 205 3 B 9 ENL 171 3 C 6 SOC 100 3 E 0 BIO 111 3 D 3 CHM 205 4 A 16 Totals 16   34 Semester Index - Quality Credits for Semester (34) - credits (16) = 2.12 semester index. The cumulative index is a measure of academic performance determined by dividing the total number of quality credits earned to date by the total number of semester credits registered to date. All grades earned at Brockport (including D's and E's) are used in computing the cumulative academic index. Although semester credits earned at other institutions may be transferable, grades are not. Grade point averages are representative only of the level of achievement attained by the student in course work completed at Brockport.

Smoke-Free Campus With Minor Exemptions Policy
It is the intention of The College at Brockport to provide a smoke-free environment for all Members of the College community including but not limited to students, faculty, staff administrators, vendors, visitors and the general public attending events on campus.

State-Established Academic Standards for New York State Financial Aid - Undergraduate and Graduate
This policy explains the New York State academic requirements to maintain eligibility for state financial aid programs.

Student Employment Supervisor' Manual
The Supervisors' Manual is a Web-only publication that is made available to supervisors to assist them in the management of student employees. It includes policies and/or procedures drawn from: Federal Work-Study regulations Federal employment and non-discrimination law Federal immigration law Social Security law New York State employment and non-discrimination law New York State Human Resources System (including payroll policies) New York State Retirement System SUNY policies and procedures The College at Brockport Human Resources and Payroll The College at Brockport Financial Aid Office The College at Brockport Office of Student Employment

Student Involvement in the Governance of Academic Departments/Programs
Participation in academic governance is not a token gesture; instead, students are expected to work diligently and constructively within the departments and the departmental committees to which they are elected and/or assigned. While the initial burden of implementation falls upon the academic departments and programs, the effective operation of student representation will be the responsibility of the student representatives and the majors, graduate students, or students involved in a program who elect them.

Student Right-to-Know Policy
The Student Right-to-Know Act requires the College to disclose certain information including crime statistics, institutional graduation rates and student privacy guidelines to all enrolled and prospective students.

SUNY Policy Overview: Maintenance of Public Order, Use of Campus Facilities & Campus Procedures
The College at Brockport recognizes that we are a microcosm of the broader world, in which there are many differing experiences, perspectives, and understandings. The College values diversity of identity and opinion, engaging students, faculty, staff and community members in social, cultural and political activities representative of many local, regional, national and global communities. We are committed to maintaining a safe academic environment for all community members, compliant with local and national mandates.  

Taking Graduate Courses at the Undergraduate Level
Eligibility criteria for Brockport undergraduate students who wish to enroll in graduate courses; potential degree requirements fulfilled by those courses.

Time Limit for Completion of Graduate Degree
An explanation of the time limits for graduate degree completion.

Transfer Credits at the Graduate Level
An explanation of requirements for transferring credits at the graduate level, and applying credits taken in non-matriculated status to degree requirements.

Use of Electronic Devices in the Classroom
The College is committed to educationally sound uses of technology and the classroom and to preventing technology from becoming disruptive to the learning environment.

Withdrawal from a graduate program or from non-degree status
An explanation of the process for withdrawing from a graduate program.

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