Instructions for Incomplete Contract

Blank Incomplete Contract forms are available online by accessing the secure documents link (the last link listed under faculty services) in your Campus Information System (Banner) account

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Blank Incomplete Contract forms are also available in each academic department office or from the Office of Registration and Records. Academic policy regarding an incomplete grade requires that the instructor and the student shall develop and sign an Incomplete Contract indicating:

  • The student's name and Banner ID number
  • The CRN, course subject code, number, section and title
  • The semester and year in which the course was taken
  • The work still remaining to be completed
  • The pre-determined completion date for the remaining work
  • The alternate grade to be assigned if the work is not completed by that date
  • The student's signature and date
  • The instructor's and department chairperson's signatures and date

At the end of the semester, the instructor should enter a grade of "I" on Banner for the course and complete an Incomplete Contract.

  • Submit the white (top) copy of the completed contract to the Office of Registration and Records.
  • Give the gold (bottom) copy to the student.
  • The instructor should retain the remaining yellow and pink (middle) copies until a final grade has been determined. Once determined, the instructor should note the final grade on the remaining yellow/pink copies, get the department chairperson's signature on the form, and submit it to the Office of Registration and Records to post the final grade.
  • The yellow and pink copies will be appropriately distributed once Registration and Records has posted the final grade.

IF THE REQUIRED WORK IS NOT COMPLETED BY THE COMPLETION DATE

  • If the student does not complete the required work by the completion date indicated on the Incomplete Contract, or the instructor has not filled an official extension on the student's behalf, the Office of Registration and Records will assign the alternate grade.
  • If an alternate grade is not indicated on the contract, or the work is not completed by the end of the following semester, or if there is no official contract extension on file, the Office of Registration and Records will lapse the final grade to an "E" (failing). (Exceptions to this policy are allowed for those courses that must extend beyond an additional semester simply because of the nature of the work involved to complete them.)

CONTRACT EXTENSIONS

The instructor may grant an extension of the contract only in those situations where completion of the required work is not possible due to circumstances beyond the student's control. Such an extension shall not exceed the equivalent of one additional semester (see examples below). Incomplete extension forms must be filed with the Office of Registration and Records in these instances to prevent posting of the alternate grade or lapsing the final grade to an "E".

  • An "I" grade received for a fall course must be completed by the end of the following spring semester.
  • An "I" grade received for any spring or summer course must be completed by the end of the following fall semester.

ACADEMIC POLICY STATES THAT

  • The "I" grade is not intended to allow a student to repeat the course.
  • No student may graduate with an unresolved grade of "I" on his or her transcript.
  • No student can register for a course in which an "I" grade is pending.
  • Blank Incomplete Contract forms cannot be given directly to students.

Last Updated 3/7/18

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