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Degree Works Audit FAQs
Q: What is DegreeWorks?
DegreeWorks is a web-based tool for students to monitor their academic progress toward degree completion by reviewing a degree audit. DegreeWorks allows students and their advisors to plan future coursework. DegreeWorks reorganizes your transcript chronologically and categorically, easily identifying courses you have completed and what courses you still need in order to fulfill your degree requirements.
Q: Is my information confidential?
Yes, Like other processes you use through Banner Web Self Service, DegreeWorks is accessed through your secure log in. Remember, though, that your advisor, faculty, and selected staff will be able to view the information contained in DegreeWorks for the purpose of supporting your progress through your academic career.
Q: Who can use DegreeWorks?
Students who are admitted to Brockport in summer 2014 or later and advisors will be able to use the system as an advising tool to better follow the student's progress and determine which requirements are still needed.
Q: Can I register for classes in DegreeWorks?
No. Registration will continue to be accessed through Web Banner.
Degree Works Audit
Q: How current is my information in DegreeWorks?
The information in DegreeWorks is refreshed nightly. Any changes made today will be seen in DegreeWorks the next day.
Q: What if information in DegreeWorks is not up to date?
There could be many reasons why information in DegreeWorks is not up to date. One is that DegreeWorks may not have been refreshed since a change was made (information is refreshed nightly) to a student record. Second, there could be some paperwork that must be completed. For example, if a change in major is pending, it is possible the form has not reached the appropriate office. Check with your academic advisor or Office of Academic Advisement regarding information not being up to date.
Q: Where can I see my second major or my minor?
DegreeWorks is designed to show a listing of your majors and minors in the Student View audit. Additionally, each major and minor is broken out into individual requirement blocks within the audit.
Q: Are my grades visible in DegreeWorks?
Yes. Once grades have been posted at the end of the semester or term, they are viewable in DegreeWorks.
Q: Can I see a list of all of the classes I've taken?
Yes. On the Audits tab, click on the "Class History" link at the top for a list of courses taken at Brockport as well as transfer courses.
Q: If I withdraw from a class, will that be reflected in my audit?
Courses from which you have withdrawn will appear in the Insufficient Due to Grades and/or Repeats block on your audit.
Q: Can I change my major/minor/concentration through DegreeWorks?
No. You must file an updated Declaration of Major form available at the Office of Academic Advisement.
Q: Does DegreeWorks include my AP credit and transfer work?
Once AP scores are received from the College Board and credit is granted they are posted to the student's record and will appear on the audit. Any transfer work articulated by the Office of Academic Advisement will also appear.
Q: How do I know what classes I need to take?
Your audit will outline courses needed to meet degree, major, minor, and/or concentration requirements within each specific block. You may then use this information to discuss your plan with your Academic Advisor.
Q: DegreeWorks placed one of my courses in two different places. Is that okay?
Yes, Degree Works is programmed to recognize that some courses can fulfill more than one requirement. In some cases one course will fulfill a General Education requirement and a requirement for a major or minor (or concentration).
Q: I think my audit is incorrect. What should I do?
Please ask your academic advisor for assistance. The first step is to clarify what information you believe is wrong. These are the most common problems and courses of action:
- My major is wrong on my audit.
- The requirements for my major are wrong.
- My transfer courses do not appear in the right place.
- Classes are not applying in the right place.
- My advisor or department chair gave me permission to substitute a course, but it's not showing on my audit.
- My minor or concentration is missing from my audit.
The first step is to clarify what information you believe is wrong and ask your academic advisor for assistance.
Q: When should a student/advisor review a degree audit?
A degree audit can be reviewed at any time; however, it is recommended to do so at least four times a semester. You should always review your audit:
- Before registering for an upcoming semester.
- After you register to ensure that the courses apply to your program requirements.
- After grades are posted for each semester.
- Any time changes are made to your schedule or major.
Q: How is my degree audit different from my transcript?
Your degree audit is a tool to provide you with academic information related to your degree progress. It displays courses required and completed in your degree program. Your transcript is your official university academic record and provides a chronological list of courses completed and other academic information.
Q: I have been cleared for graduation, but Degree Works says that I haven't completed all my requirements. Does this mean that I won't be able to graduate?
Not necessarily. This can be a timing issue such as posting of grades for the current term. Make sure you have followed through on any requirements you were told to complete and contact the Registrar's Office with any further questions.
Q: I've seen the @ symbol in several places on my audit. What does this mean?
This is a wild card in DegreeWorks. If the @ sign appears with course numbers after it (i.e., @100:499), it means that you can take any subject area with that level (a 100-400 level course from any subject area). If it appears after a subject prefix (i.e., CRJ @), it means that you can take any course with that subject prefix (any course in Criminal Justice).
Q: Who should I contact if I still have questions or disagree with the audit?
Please contact your academic advisor.
“What If” Audit FAQs
Q: I want to change my major. How can I see what would be required if I made this change?
You can use the "What If" option on the Audits tab to do an audit using criteria you select. Please be sure to select a Degree, Catalog term and Major along with any corresponding Minors or Concentrations. “What If” audits do not guarantee that you will be able to major in the area you select. If you decide you'd like to change your major, contact the Office of Academic Advisement for information and instructions.
Q: Why am I receiving an error when I run a “What If” scenario?
The “What If” tool requires that you make a selection in the "Major" field. Failure to select a major will result in an error.
Q: Can my advisor see my “What If” scenario?
Since “What If” scenarios are not stored in DegreeWorks, your advisor can only see your results if the two of you work through a “What If” procedure together. You can also print a copy to show your advisor.
GPA Calc FAQs
Q: What does Cumulative Calculator show?
The Cumulative Calculator option on the GPA Calc tab will show what average you will need in your remaining credits to graduate with your desired GPA.
Q: What does the Cumulative Calculator (Includes Current Term) show?
The Cumulative Calculator (includes current term) option on the GPA Calc tab will show an estimate of your cumulative GPA. The cumulative GPA excludes credit not taken at Brockport. DegreeWorks will pull in your current earned credits and GPA and place your in-progress courses in the table where you can then enter the anticipated grade for each course. You will then see a revised cumulative GPA based on the estimates you provided.
Q: What does the Desired GPA Calculator show?
The Desired GPA Calculator option on the GPA Calc tab will show various credit and grade scenarios in order for you to achieve your desired cumulative GPA. The cumulative GPA excludes credit not taken at Brockport.
Q: Is the calculated GPA guaranteed?
No. This is an estimate only.