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FIRST-SEMESTER FRESHMEN – All withdrawals require the signature of your advisor.

It is important to distinguish between dropping and withdrawing from courses since they are two different processes with very different guidelines.

A drop is done during the first four weeks of a regular spring or fall semester and, once dropped, the course will not appear on the transcript.

Withdrawals (after the drop period has ended) are necessary from week five through to the Friday before the last week of classes and are governed by different dates and different procedures. Courses withdrawn will appear on the transcript with a grade of "W". Check the summer and winter session web sites for proportionate withdrawal deadlines for summer and winter session courses. There are no refunds for courses withdrawn.

The withdrawal period runs in two different stages for spring and fall semesters and the rules are different depending on when the withdrawal is processed (see below). Students are not permitted to withdraw from courses online and must do so in person at the Office of Registration and Records. A $20 fee is charged to the student's account to withdraw from any course at any time. The signature of the appropriate Dean is required to withdraw after the withdrawal period has ended.

WITHDRAWAL PERIOD – weeks five (5) through ten (10)

The first stage of the withdrawal period runs from week five through week ten of a regular spring and/or fall semester. Permission to withdraw is not required during this period. Withdrawals cannot be processed online. The student is required to complete a withdrawal form available either online from the Forms page or at the Office of Registration and Records, 201 Rakov, by the week ten withdrawal deadline. A copy of the withdrawal form will be provided to the instructor. A $20 fee will be charged and a grade of “W” will appear on the transcript. Go to Date and Deadlines for deadline dates.

Failure to submit a withdrawal form by the appropriate deadline will result in a final grade as determined by the grading policy of the course. Students should check with the Office of Financial Aid to determine the financial implications for any withdrawal. There are no refunds for courses withdrawn.

WITHDRAWAL PERIOD – weeks eleven (11) through the Friday before the last week of classes

The second stage of the withdrawal period runs from week eleven through the Friday before the last week of classes. Permission to withdraw is required during this period. Withdrawals cannot be processed online. The student is required to complete a withdrawal form and the “Explanation for Withdrawal” form available either online from the Forms page or at the Office of Registration and Records. S/he must then get the signature of the department chairperson on the form and take it to the Office of Registration and Records for processing by the Friday before the last week of classes. A copy of the withdrawal form will be provided to the course instructor. A $20 fee will be charged and a grade of “W” will appear on the transcript. There are no refunds for courses withdrawn. Go to Dates and Deadlines for deadline dates.

Failure to submit a withdrawal form by the appropriate deadline will result in a final grade as determined by the grading policy of the course. . Students should check with the Office of Financial Aid to determine the financial implications for any withdrawal. There are no refunds for courses withdrawn.

A student must provide the chairperson with appropriate documentation to support approval of the request for withdrawal for any of the following reasons:

  • Documented personal illness or injury with serious impact on course performance
  • Documented illness or injury of a close family member for whom the student has extensive responsibility
  • Documented serious family problem that might reasonably be expected to cause significant emotional reaction to the student
  • Documented change in the student’s work hours (required by employer) that interfere with class times or documented increase in work hours (required by employer) that prevent the student’s further participation in the course
  • Other documented circumstances, not under the student’s control, that might reasonably be expected to have had a significant negative impact on the student’s ability to complete the courses(s)

APPEALS

A student may appeal a department chairperson’s denial to approve a withdrawal. If denied, the department chairperson will state the reason(s) for the denial on the withdrawal form. The student may then appeal to the dean of the appropriate department. The dean will then make a decision based on the written materials submitted. Appeals must reach the dean’s office before the withdrawal deadline for the semester. Students have one calendar year from the end of the semester in which the course was registered to appeal a denial, after which, the withdrawal is not accepted.

Last Updated 3/6/18

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